Reroofing: What Happens After You Sign the Contract
All that discussion and deliberation and now a decision has been made. The scope of work and contractor have been picked and the contract is signed. What now?
Scheduling A Reroofing Project
Expect a flurry of activity. Information will flow back and forth quickly between the contractor and facility manager. They’ll tell you how long the project will take and the size of the crew that will be executing the work and they’ll work with you to schedule the project. Is there an ideal time to perform the project, based on a planned facility shut-down? Now’s the time to share those dates.
Other factors that affect timing include weather (e.g. an adhered system may not bond if the temperatures are too low) or project supervisor preference. If you’ve used the contractor before and request to have the same supervisor, you may have to wait for him and his crew’s availability.
It’s time to schedule the pre-construction meeting. This signals the transfer of knowledge from your account manager (sales rep) to the construction team.
This face-to-face meeting is a hand-off of information and a meet and greet. The contractor will introduce their team members (e.g. Project Manager, Supervisors, Safety Manager, etc.), and the customer will also bring forward individuals with responsibility for the roof (e.g. owner’s rep, plant engineer, facility manager, etc.). At this time, the roles and responsibilities for each team member are firmed up.
The following items are on the agenda:
- Discuss the staging area.
- Determine work hours (e.g. is weekend work possible?).
- Share any special conditions.
- Schedule a time for the crew to complete the site (and/or company) safety orientation.
- Share the means and methods of the project.
- What subcontractors will be used?
- Who has authorization for change directives?
As the work progresses, the contractor will provide the desired level of communication. Some facility professionals want daily progress reports (day and night) and photos to document the work; others are less demanding. Of course, when building operations are impacted by the project, expect that to be communicated; the contractor will give you advance notice, so you can clear the area.
When the project is done, the contractor will walk the roof with you and a technical representative from the roof system manufacturer will inspect the work. If they have any punch list items, the contractor will rectify them during the inspection if they’re small enough or soon thereafter. Once the roof meets the manufacturer’s satisfaction, a warranty will be provided.
Expect to discuss a maintenance plan with your contractor. The warranty obligates you to provide reasonable care and your contractor can advise you on just what exactly that means. Just like changing the oil in your car helps keep it running smoothly, regular roof maintenance will prevent avoidable repairs and extend the life of your roof.