Project/Service Administrator and Office Manager

D.C. Taylor Co. is one of the nation's oldest and most respected roofing contractors. Since 1949, we have provided planning, construction and maintenance services to commercial and industrial customers across the nation. D.C. Taylor Co. has installed more than 175 million square feet of roofing, including single-ply, built-up, modified bitumen, polyurethane foam, coatings, and standing seam metal roof systems. With offices in five service areas (Cedar Rapids, Iowa; Barrington, Ill.; Powder Springs, Ga.; Phoenix, Ariz.; and Concord, Calif.), D. C. Taylor Co. has over 60 roofing and service crews working across the United States.

A career with D.C. Taylor Co. promises to be exciting, challenging and rewarding. D.C. Taylor Co. selects people on the basis of skill, training, ability, attitude and character. We encourage members of our team to grasp opportunities for personal development, including challenging assignments and supplemental education. We provide employees with a complete benefits package, including health insurance, disability and profit sharing/pension plans.

JOB SUMMARY:

Project administration, service administration, job management, billings/collections, office management.

MAJOR RESPONSIBILITIES/DUTIES:

• Project Administration.

            - Ensure crews have the information needed to put a specified roof on correctly, efficiently and safely.

            - Type up crew spec and send out crew spec book (includes spec, MSDS, PO/Req, safety, drawings)

            - Call for lifts/disposal/portable toilets

            - Obtain building permits when needed

            - Fill out subcontracts when needed

            - Complete submittals for consultants/bid projects

            - Retrieve information from Crew Leaders regarding project status

            - Monitor progress and pass along information when needed

            - Handle change orders

            - Handle warranties submit NOAs and NOCs

• Service Administration.

            - Handle all work orders

            - Receive and handle all leak calls
            - Communicate effectively and often with project managers

• Job Management.

            - Maintain correct schedule

            - Enter job variances

• Billings/Collections.

            - Improve/maintain cash flow

            - Send out start up/progress invoices for contract jobs.
            - Call on status of invoices
            - Fill out lien waivers when needed
            - Accurately predict expected collections on AR spreadsheet
            - Code invoices

• Enter jobs/estimates into Viewpoint, help create/edit reports and forms, and maintain accurate start/end dates and job leaders.

• Office Manager.

            - Handle new hire paperwork; set-up drug screens; timekeeper for office
            - Order and maintain all office supplies
            - Scheduling functions/set-up office meetings
            - Handle all employee cell phones for satellite office

REQUIREMENTS/QUALIFICATIONS:

• Minimum 2 years administrative duties: proficient in Microsoft Programs (Word, Excel, PowerPoint, Outlook, etc.)

• Excellent phone communication skills.

• Ability to multi-task and be self directed.